meeting-minuteslisted

# Meeting Minutes Keeps meeting records in the exact format the society has used since 2022, so the archive stays consistent and the next handover inherits a clean chain. ## The standard format (from the archived template) ```markdown ### Date: <DD/MM/YYYY @ start–end time> ### Attendees: - <name> ### Not in Attendance: - <name> ### Agenda (Purpose) - [ ] <item> ### Meeting Notes <Prose: decisions made, discussion, who owns what. Capture the "why" behind decisions, not just the outcome — future committees rely on it.> ### Action items - [ ] <task — owner — due> ### Next Meeting's Agenda <carry-over + new items> ``` ## Two modes **Prep an agenda (before the meeting):** fill Date, expected Attendees, and the Agenda checklist. Pull carry-over items from the previous meeting's *Next Meeting's Agenda* and from open threads in `EA_Society_Memory_File.md`. **Write up minutes (after the meeting):** from the user's rough notes, produce clean minutes in the format above. Turn decisions into checked agenda items and concrete **Action items with an owner and due date**. Keep names; follow `rules/data_privacy.md` (no need for emails/phone numbers in minutes). ## Save it - Offer to `Write` the minutes into the current term folder, e.g. `2026 - 2027/<Term>/Meeting_<n> (<date>).md`, matching the archive's naming. - If it can go back into Box as a `.boxnote`, note that the `.md` can be pasted in. - Roll any decision that changes plans into `EA_Society_Memory_File.md`, and put