median-labs

ask-the-founder

Turn the things the books cannot settle into a short, specific list of questions for the owner, and record their answers with a date and a source. Use whenever a categorization, an entry or a treatment is blocked on something only the owner knows.

book-a-safe

Work out where a convertible instrument such as a SAFE or a convertible note belongs on the balance sheet, and draft the reclassification entry if it is in the wrong place. Use when an instrument is sitting in equity, when a raise has not been booked, or before a return, an audit or a diligence process.

catch-up

Work through a backlog of uncategorized bank and card transactions in QuickBooks Online, in reviewable batches, producing a bank-rules file and a review workbook the owner approves before anything is imported. Use when books are months or years behind, or the For Review queue has hundreds of items.

check-before-filing

Package finished books with the evidence for every figure, so an accountant, auditor, lender or buyer can verify them rather than take them on trust. Produces an evidence ledger, a change log and a handoff archive. Use as the last step before books leave the company.

check-the-books

Run the exit tests that decide whether a catch-up or a close is actually finished, reporting the measured number for every test rather than a tick. Use after categorizing and reconciling, and before sending books to an accountant, a lender, a buyer or a tax preparer.

fill-feed-gaps

Build QuickBooks Online bank transaction upload files for the months a bank feed missed, from statements, so a dead or reconnected feed does not leave a hole in the books. Use when a feed stopped syncing, when an account was connected late, or when reconnecting a feed only brought back the last 90 days.

learn-my-books

Read a company's QuickBooks Online exports and learn its chart of accounts, its vendors and where each one has historically been coded, then ask only the questions its own history cannot answer. Use at the start of any catch-up or cleanup, before categorizing anything.

post-recurring-entries

Draft the repeating adjusting entries a year of catch-up needs (payroll, prepaid amortization, intangible amortization, month-end payment processor revenue) as a worksheet ready to enter, with each entry citing what it rests on. Use after the transaction backlog is categorized, before reconciling.

reconcile

Compare every balance-carrying account's book balance to its statement balance, month by month, stating the difference for every account including the zeros. Use after the backlog is categorized and the adjusting entries are in, before declaring a period closed.

tie-out-statements

Parse bank and credit card statements and prove each month's transactions are complete by tying opening balance plus deposits minus withdrawals to the closing balance. Use before categorizing anything, and whenever a bank feed has gaps or has stopped syncing.

wind-down

Draft the closing entries for a company that is being dissolved (settling intercompany balances, extinguishing convertible instruments, final distributions, closing accounts to zero) but only after the owner has answered the questions those entries rest on. Use when a company is shutting down and its final books and final return have to be right.